What Is Enterprise Content Management (ECM)?
Enterprise Content Management is the collection of strategies, methods, and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. ECM systems use a repository, a number of different applications, and application development platforms to enable this control, access, and delivery of content. Content can be any unstructured information, such as documents, Web pages, images, video, records, or simple files.Different aspects of ECM
➤ Web content management organizes an enterprise’s Web site, Web pages, and Web publishing processes.
➤ Records management deals with the long-term archival or disposal of important documents and records as well as any compliance or regulatory action.
➤ Image management may deal with documents or records, but handles content in the form of scanned images. Image management manages the process of scanning, quality control, metadata capture, and storage.
➤ Digital asset management is used primarily by creative and marketing professionals to handle the capture, creation, and editing of photos, videos, and illustrations.
Benefits of using an ECM system
➤ Reduction of paper handling and error-prone manual processes
➤ Reduction of paper storage
➤ Reduction of lost documents
➤ Faster access to information
➤ Improved online experience for customers
➤ Online access to information that was formerly available only on paper, microfilm, or microfiche
➤ Improved control over documents and document-oriented processes
➤ Streamlining of time-consuming business processes
➤ Security over document access and modification
➤ Improved tracking and monitoring with the ability to identify bottlenecks and modify the system to improve efficiency
Why Alfresco ECM system?
The paper shows that for document management plus collaboration and integration with SharePoint, you’d have to pay EMC/Documentum $863,937.98 for a 1000 user configuration as opposed to $318,738 for SharePoint and $33,500 for Alfresco for similarly-sized systems with equivalent functionality. Those numbers exclude the supporting infrastructure software.
- The most popular, reliable and one of the best content management systems of the world,
- It allows for management of data of any format (not only document content and images) via free repository,
- Rich collaboration tools,
- It enables easy web designing for people, who are not familiar within the area of IT,
- Additional functionality to edit and manage image files,
- No license charge - due to the fact that Alfresco software is available under Open Source license, it is totally free;
- Total freedom in software modifying to fulfil customers needs due to Open Source license,
- Dynamic development - free access to current updates and rich functionality (which is constantly being extended by Alfresco community),
- Scalability - the system does not lose efficiency when its complexity grows,
- Compatibility with the most used operation systems like Linux or Windows,
- Full integration with popular office suites, like Microsoft Office or OpenOffice.org.
Introduction
Alfresco is a Open source Alternative to Enterprise Content Management.Alfresco is an enterprise content platform that you can use in the cloud or behind your firewall. It helps you store and share the documents that every business depends on. Alfresco is built for the portability of the tablet and the power of the cloud.
Today’s companies are more mobile and more collaborative than ever.
Now you can work anywhere, with anyone, on any device—
all connected by the cloud.
In other words, Alfresco makes sure you have your
content wherever you are.
- It comes with three licenses
- Community Edition (Free open source)
- Enterprise Edition (commercially & proprietary licensed)
- Alfresco Cloud Edition (Alfresco in the cloud) is the SaaS version of Alfresco.
- Alfresco includes a content repository, an out-of-the-box web portal framework for managing and using standard portal content,
- Alfresco is ECM tool which provides facilities like collaborating, organization of document, version maintaining of documents etc.
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